CONSTITUTION

Photograph by Nicole Jordan Photography

BUSHMAN’S RIVER MOUTH RATEPAYERS’ ORGANISATION
(“BRRAG”)

  1. CONSTITUTION

1.1. There shall be constituted a body known as the Bushman’s River Mouth Ratepayers Organisation (“BRRAG”). The organisation shall: Exist in its own right, separately from its members; be able to own property and other possessions; be able to sue and be sued in its own name.

1.2. The domicilium of the Organisation shall be at such physical address in Bushman’s River Mouth as the executive committee may determine.

  1. GENERAL

2.1. DEFINITIONS

2.2. In this Constitution unless the context otherwise requires, the following definitions shall apply:-

2.2.1. “accounting officer means any person who would be recognised as such in terms of the Close Corporations Act, 69 of 1984 (as amended);

2.2.2. “authority” means any local, district, provincial or national governmental authority vested with powers or charged with duties in respect of any thing to be done or to be prevented in Bushman’s River Mouth;

2.2.3. “basic municipal service” means a municipal service that is necessary to ensure an acceptable and reasonable quality of life

2.2.3. and, if not provided, would endanger public health and safety or the environment;

2.2.4. “Bushman’s River Mouth” means Bushman’s River Mouth Old Village, Riversbend, Boesmans Estate, San Estate, Bushman’s Creek and Coral Gardens and its environs and such other areas of operation and focus which are approved by the executive committee, or in broader terms, a portion of the area which constitutes Ward 3 of the Ndlambe Municipality;

2.2.5. “committee member” means a member of the executive committee or a member of sub-committee, whichever may be applicable;

2.2.6. “executive committee” means the executive committee elected by members of the Organisation as provided for in this Constitution;

2.2.7. “financial year” means the period from December in any year to 30 November of the following year;

2.2.8. “financial statements” mean a balance sheet and income and expenditure statement prepared in conformity with generally accepted accounting practices;

2.2.9. “immovable property” means immovable property situated within Bushman’s River Mouth;

2.2.10. “member” means a member as defined in clause 5 of this Constitution and membership has a corresponding meaning;

2.2.11. “office bearers” mean office bearers elected or appointed in terms of this Constitution and “committee members” have a corresponding meaning;

2.2.12. “The Organisation” means the Bushman’s River Mouth Ratepayers Organisation (“BRRAG”).

2.3.  Words in the singular also incorporate the plural and vice versa and words referring to any gender refer to all genders, unless the context clearly otherwise indicates.

  1. OBJECTS AND POWERS

The objects and powers of the Organisation are:-

3.1. To watch over the interests of members regarding the activities of the authorities in respect of immovable property owned or occupied by them and in respect of service delivery and duties of the authorities and in so doing to favourably attempt to influence, for the benefit of its members, the legislative, administrative and general activities including service delivery of the authorities;

3.2. To render such services to the members of the Organisation as the executive committee may approve and to this end, to enter into agreements and employ staff to further the objectives of the Organisation;

3.3. To ensure by whatever lawful means that proper basic municipal services are rendered to members and Bushman’s River Mouth;

3.4. To ensure that the local authority within whose area the Organisation falls, acts in compliance with the Local Government: Municipal Systems Act, 32 of 2000 and any other law that may be applicable to such local authority;

3.5. To identify environmental issues which may be detrimental to Bushman’s River Mouth, the beaches and the Bushman’s River and to take such steps to prevent and/or reduce negative impacts on the Bushman’s River, the beaches and its environs as the executive committee may decide;

3.6. To conserve the natural environment of the Bushman’s River, its environs and surrounding beaches and to protect public areas against degradation and neglect;

3.7. To do whatever is necessary to maintain and enhance the identity and characteristics of Bushman’s River Mouth and its environs and to promote its interests and welfare and that of the members of the Organisation;

3.8. To raise funds by subscription or any other lawful means in order to give effect to the objects of the Organisation;

3.9. To collaborate with other ratepayers’ associations or similar organisations in furthering any of the objects of the Organisation;

3.10. To address any environmental degradation of the Bushman’s River and environs including the prevention of pollution of the Bushman’s River and its environs.

  1. INCORPORATION

4.1. The Organisation shall be capable in its own name of suing and being sued and of purchasing or otherwise acquiring, holding or alienating property, whether movable or immovable, and/or any interest therein and open a banking account in its own name.

4.2. The Organisation shall continue to exist notwithstanding changes in the composition of its membership or office bearers.

4.3. The Organisation shall be a non-profit organisation and its funds shall be applied solely towards achieving its objects. All surplus revenue over expenditure shall be retained by the Organisation to be applied against future expenditure and no member or office bearer shall have rights in the property or other assets of the Organisation solely by virtue of their being members or office bearers of the Organisation.

4.4. The Organisation shall be a non-political organisation and shall not align itself to any political party.

  1. MEMBERSHIP

5.1. All natural and juristic persons owning immovable property, all permanent residents occupying immovable property in Bushman’s River Mouth and visitors as defined in this clause shall be eligible for membership of the Organisation.

5.2. In the event of an immoveable property owner not being a natural person, such property owner may nominate a natural person to become a member in its stead.

5.3. Visitors and other people residing outside Bushman’s River Mouth who,       because of their presence in Bushman’s River Mouth, make use of services or facilities provided by an authority, may apply for membership of the Organisation.

5.4. An application for membership of the Organisation shall be considered                     and decided upon by the executive committee whose decision as to whether an applicant qualifies for membership shall be final and binding.

5.5. The liability of any member shall be limited to any outstanding subscriptions and no member shall have any liability for payment of any of the debts of the Organisation.

  1. SUBSCRIPTIONS

6.1. Membership subscriptions shall be payable annually in advance within 60 (sixty) days of 31 October in any given year.

6.2. The amount of the annual subscriptions shall be determined by the executive committee.

  1. TERMINATION OF MEMBERSHIP

Membership of the Organisation shall be terminated in any one of the following ways:-

7.1. by resignation;

7.2. by the failure of a member to pay membership subscriptions or any other amounts owing to the Organisation within 60 (sixty) days of due date;

7.3. by the death of a member;

7.4. by the sequestration or liquidation of the estate of any person or juristic person;

7.5. by the member ceasing to own or permanently reside in immovable property in Bushman’s River Mouth.

  1. EXECUTIVE COMMITTEE AND OFFICE BEARERS OF THE ORGANISATION

8.1. The executive committee of the Organisation shall consist of paid up members of the Organisation elected on a show of hands at each annual general meeting or such other meeting called for an election of the executive committee.

8.2. The executive committee shall consist of a maximum of 12 (twelve) members.

8.3. At the first meeting of the executive committee following its election the executive committee shall appoint the following offices bearers from amongst their number:-

8.3.1. a chairperson;

8.3.2. a vice-chairperson;

8.3.3. a treasurer; and

8.3.4. a secretary;

8.4. and the executive committee may allocate specific portfolios to members of the executive committee to manage.

8.5. A quorum at any meeting of the executive committee shall be four members thereof. Failing a quorum at any meeting, the meeting shall be adjourned for such time to such venue as the executive committee members present may decide. At such adjourned meeting, those executive committee members present shall form a quorum.

8.6. Any member of the executive committee shall be entitled to nominate an alternative member to attend any meeting in his or her stead.

8.7. In the event of a vacancy occurring on the executive committee, the remaining members of the executive committee may co-opt members to the executive committee for the remaining period of the term of office of the person who vacated the position.

8.8. Decisions of the executive committee shall be determined by a simple majority vote.

8.9. Members of the executive committee are obliged to keep confidential all matters discussed and/or tabled at any meeting of the executive committee, unless the executive committee otherwise decides.

8.10. Executive committee members shall be elected for a period of two years, save that half of the executive committee members shall retire annually as a matter of course.

8.11. Retiring executive committee members are eligible for re-election.

  1. SUB-COMMITTEES

9.1. The executive committee shall have the power to appoint sub-committees for such purposes as the executive committee may determine.

9.2. Each sub-committee shall be chaired by a member of the executive committee and may consist of so many sub-committee members as the executive committee may decide.

9.3. The members of a sub-committee shall be members of the Organisation.

9.4. The powers and duties of sub-committees shall be determined by the executive committee.

  1. POWERS AND DUTIES OF THE EXECUTIVE COMMITTEE

The powers and duties of the executive committee shall be:-

10.1. to generally give effect to and carry out the objectives of the Organisation and any decisions passed at any general meeting and do things incidental thereto;

10.2. to determine all business that requires to be considered at any general meeting;

10.3. to ensure the preparation of the financial statements of the Organisation for submission to the annual general meeting;

10.4. to appoint an independent accounting officer to prepare the financial statements of the Organisation;

10.5. to receive monies and to open and operate bank accounts with any registered bank from which all financial transactions shall be conducted which transactions shall be conducted in such a manner as decided by the executive committee;

10.6. to invest funds, dispose of or otherwise deal with any of the Organisation’s assets provided however, that the executive committee may not dispose of the majority of the Organisation’s assets other than in the normal course of the business of the Organisation or other than pursuant to its winding-up;

10.7. to ensure that the funds or assets of the Organisation are not distributed directly or indirectly to any person other than in the course of furthering the Organisation’s objectives;

10.8. to ensure that substantially the whole of the Organisation’s funds are directed to the furtherance of its principal objects and not be utilised for the specific benefit of an individual member or minority group;

10.9. to engage and/or dismiss staff and to determine conditions of service of such staff;

10.10. to open accounts and settle the debts and comply with other obligations of the Organisation;

10.11. to take any action decided upon by the members or the executive committee including legal proceedings to defend the Organisation against any claim made against it or to enforce any right which it or its members may have;

10.12. to do all things required to transact the business of the Organisation or advance its interests including the entering into of agreements with due regard being had to the Organisation’s objectives and powers;

10.13. to keep records of all matters dealt with in terms of this clause and to keep minutes of all decisions on matters properly put before it at any of its meetings. Such records and minutes shall be available for inspection by any member on reasonable notice.

  1. LIMITATION OF LIABILITY AND INDEMNITY

11.1.  No committee member shall be liable for any loss or damage suffered by any person as a result of an act or omission which occurs in good faith while the committee member is performing functions for or on behalf of the Organisation.

11.2. The Organisation shall indemnify and hold harmless any committee member in respect of any loss or damage flowing from any act or omission which occurs in good faith on the part of such member carried out in the course and scope of his or her activities as a committee member.

  1. MEETINGS OF THE EXECUTIVE COMMITTEE

12.1. Ordinary meetings of the executive committee shall be held on such dates and times as its Chairperson may determine.

12.2. Special meetings of the executive committee may be convened on not less than 48 (forty eight) hours notice to consider any urgent matter upon requisition by the Chairperson or any three other members of the executive committee.

12.3. Meetings of the executive committee shall be held in accordance with good practice and the minutes of meetings of the executive committee shall be confirmed at its next meeting.

12.4. The Chairperson, or in his/her absence, the Vice-Chairperson, or in the absence of both the Chairperson and the Vice-Chairperson, an executive committee member elected by those executive committee members present, shall preside at all meetings.

12.5. Notice of meetings of the executive committee shall be given in the manner determined by the executive committee.

  1. DISQUALIFICATION, RESIGNATION OR REMOVAL FROM OFFICE OF COMMITTEE MEMBERS

13.1. Any of the following persons shall be disqualified from being appointed as members of a committee of the Organisation and shall become disqualified upon any of the following happening:-

13.1.1. an unrehabilitated insolvent;

13.1.2. any person removed from office of trust on account of misconduct;

13.1.3. any person who has at any time been convicted (whether in the Republic of elsewhere) of theft, fraud, forgery or uttering a forged document, purgery or any offence involving dishonesty;

13.1.4. any person who is disqualified from being appointed or acting as a director of a company in terms of the Companies Act, 61 of 1973;

13.1.5. a minor or any person under legal disability;

13.1.6. any person appointed to hold any political office in an authority.

13.2. A committee member and/or his/her alternate shall where applicable cease to hold office if:-

13.2.1. he/she becomes disqualified in terms of the provisions of clause 13.1 above;

13.2.2. he/she submits his/her resignation;

13.2.3. he/she ceases to own or occupy any immovable property as defined in this Constitution;

13.2.4. he/she fails to attend any three consecutive meetings of the executive committee without good cause being shown to the executive committee.

13.3. A sub-committee member shall cease to hold office if the executive committee so decides.

  1. COSTS AND EXPENSES OF COMMITTEE MEMBERS

14.1. No committee member shall be entitled to any remuneration for services rendered to the Organisation in discharging his/her duties as committee member.

14.2. Any costs reasonably incurred by a committee member in discharging his/her duties shall be refundable to such committee member upon prior approval by the executive committee and after submission of receipts for expenses incurred.

  1. MEETINGS OF THE ORGANISATION

15.1. An annual general meeting of the Organisation shall be held on the first working day after 26 December of each year at 09:00 in the Bushman’s River Mouth town hall or a suitable venue determined by the executive committee.

15.2. A special general meeting may be requisitioned by no less than 15% of paid up members or by the executive committee. Such meeting shall be held at a time, place and venue determined by the executive committee subject to 14 (fourteen) days notice thereof being given.

  1. MOTIONS AT GENERAL MEETINGS

16.1. Any proposed motion by any member for discussion at a general meeting shall be given in writing and delivered to the secretary of the Organisation at least 21 (twenty one) days prior to the date of the relevant meeting.

16.2. Any proposed motion shall be signed by two members as proposer and seconder, respectively.

16.3. Notwithstanding the provisions of the clause 16.1, any motion adjudged by the members at any general meeting to require urgent attention may be moved from the floor by a member provided that such motion shall be duly seconded.

  1. NOTICES

Notices of general meetings of the Organisation shall be given by posting a notice on the website of the Organisation and by sending it by e-mail to members and in such other manner as the executive committee may decide.

  1. QUORUM

18.1. A quorum at any general meeting shall consist of members or their proxies present and entitled to vote, constituting not less than 15% of members. Failing the presence of a quorum the meeting shall be adjourned for 1 (one) day to the place and time as the Chairperson shall direct.

18.2. The members present in person or by proxy at an adjourned meeting shall constitute a quorum.

  1. PROXIES

19.1.  Any member shall have the power to appoint a proxy to represent that member at any general meeting, subject to the completion of a written proxy form as determined by the executive committee.

19.2. A proxy shall be valid and effective at any adjourned meeting.

19.3. Any proxy form must be received by the secretary no later than 24 (twenty four) hours prior to the commencement of the meeting concerned, failing which the appointment of such proxy shall be null and void.

  1. PROCEEDINGS AND VOTING AT GENERAL MEETINGS

20.1. The agenda for any annual general meeting shall be determined by the executive committee and shall include provision for discussion and approval of an annual report and financial statements, the election of members of the executive committee and all motions properly received by the secretary.

20.2. The agenda for any special general meeting shall be determined by the executive committee and shall include all motions properly received by the secretary.

20.3. The Chairperson or in his/her absence the Vice-Chairperson, or in the absence of both the Chairperson and Vice-Chairperson, an executive committee member elected by the remaining executive committee members, shall preside at any general meeting.

20.4. Save as provided for in this Constitution regarding the amendment thereof or the winding-up thereof, all decisions at any general meeting shall be taken by a simple majority vote.

20.5. Voting shall be by a show of hands, unless a ballot is demanded by any member.

20.6. Each member shall be entitled to 1 (one) vote.

  1. AMENDMENT OF THE CONSTITUTION

Any provision of this Constitution may be amended at a general meeting by way of a resolution passed by a 2/3 (two third) majority of members or their proxies present.

  1. WINDING-UP

22.1. The Organisation may be dissolved at a general meeting by resolution passed by not less than 2/3 (two thirds) of the members or their proxies present at such a meeting which meeting shall specifically be called only for the purpose of such dissolution.

22.2. On winding-up or dissolution or within 6 (six) months from withdrawal of any exemption pursuant to an exemption granted by the Commissioner of the South African Revenue Service, the assets of the Organisation shall be realised for cash which, by resolution passed at a general meeting of members of the Organisation, shall after all its liabilities have been met, either be paid over to a non-profit organisation which has similar aims and objects as the Organisation or in terms of Regulation 2(b)(x) of Regulation, R1236 dated 21 November 2008 or any amendment thereof.

22.3. When the organisation closes down it has to pay off all its debts. After doing this, if there is property or money left over it should not be paid or given to members of the organisation. It should be given in some way to another nonprofit organisation that has similar objectives. The organisation’s general meeting can decide what organisation this should be.

 BOESMANSRIVIERMOND BELASTINGBETALERSORGANISASIE
(“BRRAG”)

 GRONDWET

 

1.        KONSTITUERING

1.1. Daar word ‘n Organisasie gekonstitueer wat bekend staan as die Boesmansriviermond Belastingbetalersorganisasie (“BRRAG”).

1.2. Die domicilium van die Organisasie sal by sodanige fisiese adres in Boesmansriviermond wees as wat die uitvoerende komitee mag bepaal.

2.  ALGEMEEN

2.1. DEFINISIES
In hierdie Grondwet, tensy dit uit die samehang anders blyk, sal die volgende definisies van toepassing wees:-

2.1.1.ampsdraers” beteken ampsdraers verkies of aangestel ooreenkomstig hierdie Grondwet en het “komiteelede” ‘n ooreenstemmende betekenis;

2.1.2. basiese munisipale diens” beteken ‘n munisipale diens wat noodsaaklik is om ‘n aanvaarbare en redelike lewenskwaliteit te verseker, en, indien dit nie voorsien word nie, openbare gesondheid of openbare veiligheid of die omgewing sal bedreig;

2.1.3.Boesmansriviermond” beteken Boesmansriviermond Ou Dorp, Riversbend, Boesmans Estate, San Estates, Bushman’s Creek en Coral Gardens en die omgewing en sodanige ander gebiede van optrede en fokus wat deur die uitvoerende komitee van tyd tot tyd goedgekeur word, in breë trekke, ‘n gedeelte van die area wat bekend staan as Wyk 3 van die Ndlambe Munisipaliteit;

2.1.4.  die Organisasie” beteken Boesmansriviermond Belasting-betalersorganisasie (“BRRAG”);

2.1.5. finansiële state” beteken ‘n balansstaat en ‘n inkomste- en uitgawe staat voorberei in ooreenstemming met algemeen aanvaarbare boekhouding;

2.1.6.   finansiële jaar” beteken die tydperk van 1 Desember in enige kalenderjaar tot 30 November in die volgende jaar;

2.1.7. komiteelid” beteken ‘n lid van die uitvoerende komitee of ‘n lid van ‘n subkomitee, welke ook al betrekking mag hê;

2.1.8. lid” beteken ‘n lid soos gedefinieer in klousule 5 van hierdie Grondwet en het  lidmaatskap ‘n ooreenstemmende betekenis;

2.1.9.  onroerende eiendom” beteken onroerende eiendom geleë binne Boesmansriviermond;

2.1.10. owerheid” beteken enige plaaslike-, distriks-, provinsiale- of nasionale regeringsowerheid wat met magte of pligte beklee is ten opsigte van enige iets wat gedoen moet word of wat verhoed moet word in Boesmansriviermond;

2.1.11. rekeningkundige beampte” beteken enige persoon wat as sulks kwalifiseer in terme van die Wet op Beslote Korporasies, 69 van 1984 (soos gewysig);

2.1.12.  uitvoerende komitee” beteken die uitvoerende komitee deur lede van die Organisasie verkies soos bepaal in hierdie Grondwet;

2.2. Woorde in die enkelvoud sluit in woorde in die meerderheid en omgekeerd en woorde wat na enige geslag verwys, verwys na alle geslagte tensy die konteks duidelik anders aandui.

3.        OOGMERKE EN MAGTE
Die oogmerke en magte van die organisasie is om:-

3.1.  om te sien na die belange van lede ten aansien van die aktiwiteite van die owerhede ten opsigte van onroerende eiendom wat deur lede besit of bewoon word en ten opsigte van dienslewering en nakoming van verpligtinge van die owerhede en daardeur te poog om tot voordeel van lede die wetgewende, administratiewe en algemene aktiwiteite, insluitende dienslewering, van die owerhede te bevorder;

3.2.  sodanige dienste aan lede van die Organisasie as wat die uitvoerende komitee mag goedkeur te lewer en om dit te bereik, om ooreenkomste aan te gaan en personeellede in diens te neem ten einde die oogmerke van die Organisasie te bevorder;

3.3. met enige regmatige optrede te verseker dat behoorlik basiese munisipale dienste gelewer word aan lede en Boesmans-riviermond;

3.4. te verseker dat die plaaslike owerheid in wie se gebied die Organisasie val, optree in ooreenstemming en voldoening met die Wet op Plaaslike Regering: Munisipale Stelsels, 32 van 2000 en enige ander Wet wat op sodanige plaaslike regering van toepassing is;

3.5. omgewingsaspekte te identifiseer wat nadelig vir Boesmansrivier-mond, die strande en die Boesmansrivier mag wees en om stappe te neem om enige negatiewe impak op die Boesmansrivier, die strande en die omgewing te voorkom en/of te verminder soos wat die uitvoerende komitee mag bepaal;

3.6. die natuurlike omgewing van die Boesmansrivier en omstreke sowel as die strande en publieke areas te bewaar en te beskerm teen degradasie en verwaarlosing;

3.7.  enige stappe te neem om die identiteit en karaktertrekke van Boesmansriviermond en omgewing te behou en te verbeter en om die belange en welvaart van Boesmansriviermond en lede van die Organisasie te bevorder;

3.8. fondse in te samel deur middel van lidmaatskapsfooie of enige ander regmatige wyse ten einde effek te gee aan die doelwitte van die Organisasie;

3.9.  saam te werk met ander belastingbetalersverenigings of soortgelyke organisasies ten einde die doelwitte van die Organisasie te bevorder;

3.10. enige omgewings degradasie van die Boesmansrivier en omgewing aan te spreek, insluitend om te verhoed dat daar besoedeling van die Boesmansrivier en die omgewing plaasvind.

4.        INLYWING

4.1. Die Organisasie sal in staat wees om in eie naam te dagvaar en gedagvaar te word en om enige eiendom of belang daarin, hetsy roerend of onroerend aan te koop of aan te skaf en te hou of te vervreem en om ‘n bankrekening in sy eie naam oop te maak.

4.2. Die Organisasie sal voortbestaan nieteenstaande enige verandering in die samestelling van die lidmaatskap of ampsdraers.

4.3. Die Organisasie sal ‘n nie-winsgewende organisasie wees en alle fondse sal aangewend word uitsluitlik ter bevordering van die oogmerke van die Organisasie. Alle surplus inkomste sal gehou word deur die Organisasie en aangewend word teen toekomstige uitgawes en geen lid of ampsdraer sal enige regte hê in of tot die eiendom of ander bates van die Organisasie nie, as gevolg van die feit dat sodanige persoon ‘n lid of ampsdraer van die Organisasie is nie.

4.4. Die Organisasie sal ‘n nie-politiese organisasie wees en sal nie met enige politieke party groepeer nie.

5.        LIDMAATSKAP

5.1.  Alle natuurlike en regspersone wat onroerende eiendom besit, alle permanente inwoners wat onroerende eiendom bewoon binne Boesmansriviermond en alle besoekers soos in  paragraaf 5.3 uiteengesit, sal benoembaar wees as lede van die Organisasie.

5.2. In die geval waar die eienaar van onroerende eiendom nie ‘n natuurlike persoon is nie, mag sodanige eienaar ‘n natuurlike persoon benoem om lid van die Organisasie te word in die plek van die eienaar

5.3. Besoekers en ander persone wat buite Boesmansriviermond woonagtig is wat as gevolg van hul teenwoordigheid in Boesmansriviermond, gebruik maak van dienste en fasiliteite verskaf deur ’n owerheid, mag aansoek doen om lidmaatskap van die Organisasie.

5.4.  ‘n Aansoek om lidmaatskap van die Organisasie sal oorweeg word deur die uitvoerende komitee wie se besluit aangaande die feit of ‘n applikant kwalifiseer vir lidmaatskap al dan nie, finaal en bindend sal wees.

5.5. Die aanspreeklikheid van enige lid sal beperk wees tot enige uitstaande lidmaatskapsfooie en geen lid sal enige aanspreeklikheid opdoen vir betaling van enige van die skulde van die Organisasie nie.

 5      LIDMAATSKAPSGELDE

5.3.  lidmaatskapsgelde sal jaarliks vooruit betaalbaar wees binne 60 (sestig) dae vanaf 31 Oktober in enige gegewe jaar.

5.4Die bedrag van die jaarlikse lidmaatskapsfooie sal bepaal word deur die uitvoerende komitee.

6      BEëINDIGING VAN LIDMAATSKAP
Lidmaatskap van die Organisasie sal beëindig word in enige van die volgende gevalle:-

6.3 . deur bedanking;

6.4 .  deur ‘n versuim van die lid om lidmaatskapsfooie of enige ander bedrag aan die Organisasie verskuldig binne 60 (sestig) dae vanaf die datum waarop dit verskuldig raak, te betaal;

6.5.  by die dood van ‘n lid;

6.6deur die sekwestrasie of likwidasie van die boedel van enige persoon of regspersoon;

6.7.  deurdat die lid ophou om onroerende eiendom te besit of permanent woonagtig te wees in Boesmansriviermond.

 7.      UITVOERENDE KOMITEE EN AMPSDRAERS VAN DIE ORGANISASIE

7.3. Die uitvoerende komitee van die Organisasie sal bestaan uit opbetaalde lede van die Organisasie wat by ‘n algemene jaarvergadering of sodanige ander vergadering belê vir die verkiesing van die uitvoerende komitee, verkies word. Verkiesing geskied deur ‘n opsteek van hande.

7.4.  Die uitvoerende komitee sal bestaan uit ‘n maksimum van 12 (twaalf) lede.

7.5. By die eerste vergadering van die uitvoerende komitee na ‘n verkiesing sal die uitvoerende komitee die volgende ampsdraers van uit hul geledere aanstel:-

7.5.1    ‘n voorsitter;

7.5.2    ‘n ondervoorsitter;

7.5.3    ‘n tesourier; en

7.5.4    ‘n sekretaris/sekretaresse en die uitvoerende komitee mag spesifieke portefeuljes aan lede van die uitvoerende komitee toeken om te bestuur.

7.6.         ‘n Kworum by enige vergadering van die uitvoerende komitee sal 4 (vier) lede wees. Indien daar by ‘n vergadering nie ‘n kworum is nie, sal die vergadering verdaag word vir sodanige tyd en na sodanige plek as wat die uitvoerende komiteelede teenwoordig mag bepaal. By die uitgestelde vergadering sal daardie uitvoerende komiteelede teenwoordig, ‘n kworum wees.

7.7.         Enige lid van die uitvoerende komitee sal geregtig wees om ‘n alternatiewe lid aan te wys om vergaderings in sy of haar plek by te woon.

7.8.      In geval daar ‘n vakature op die uitvoerende komitee ontstaan, mag die oorblywende lede van die uitvoerende komiteelede ‘n lid tot daardie komitee ko-opteer vir die oorblywende periode van die ampstermyn van die persoon wat die amp verlaat het.

7.9.       Besluite van die uitvoerende komitee sal geneem word by gewone meerderheidstem.

7.10.  Lede van die uitvoerende komitee is verplig om alle sake wat bespreek of ter tafel gelê word by enige vergadering van die uitvoerende komitee vertroulik te hou tensy die uitvoerende komitee anders besluit.

7.11.    Die uitvoerende komiteelede sal verkies word vir ‘n periode van 2 (twee) jaar met dien verstande dat een helfte van die uitvoerende komiteelede jaarliks sal uittree.

7.12.     ‘n Uitvoerende komiteelid wat uittree is benoembaar vir herverkiesing.

 8      SUBKOMITEES

8.3.  Die uitvoerende komitee sal die mag hê om subkomitees aan te stel vir sodanige doeleindes as wat die uitvoerende komitee mag bepaal.

8.4.    Elke subkomitee sal onder voorsitterskap van ‘n lid van die uitvoerende komitee wees en mag bestaan uit soveel subkomiteelede as wat die uitvoerende komitee mag bepaal.

8.5.     Lede van enige subkomitee moet lede wees van die Organisasie.

8.6.     Die magte en pligte van ‘n subkomitee sal bepaal word deur die uitvoerende komitee.

9      MAGTE EN PLIGTE VAN DIE UITVOERENDE KOMITEE
Die magte en pligte van die uitvoerende komitee sal wees om:-

9.3. in die algemeen effek en uitvoering te gee aan die oogmerke van die Organisasie en enige besluite geneem by enige algemene vergadering en om enige insidentele aangeleentheid te hanteer;

9.4.  te bepaal welke sake aandag sal geniet by enige algemene vergadering;

9.5.  te verseker dat finansiële state van die Organisasie voorberei word vir voorlegging aan lede by die algemene jaarvergadering;

9.6.  ‘n onafhanklike rekeningkundige beampte aan te stel om die finansiële state van die Organisasie voor te berei;

9.7. gelde te ontvang en om bankrekeninge oop te maak by enige geregistreerde bank waar alle finansiële transaksies van die Organisasie gedoen sal word en welke transaksies gedoen sal word ooreenkomstig die besluite van die uitvoerende komitee;

9.8. fondse te belê en die bates van die Organisasie te vervreem of andersins daarmee te handel op voorwaarde egter dat die uitvoerende komitee nie die meerderheid van die Organisasie se bates mag vervreem anders as in die normale loop van sake van die Organisasie nie of anders dan ingevolge ‘n likwidasie nie;

9.9.  te verseker dat die fondse of bates van die Organisasie nie indirek of direk aangewend word vir enige persoon anders as in die gewone loop en uitvoering van die Organisasie se doelwitte nie;

9.10te verseker dat substansieel geheel van die Organisasie se fondse aangewend word vir die bevordering van die doelstellings van die Organisasie en nie tot enige spesifieke voordeel aangewend van enige individuele lid of minderheidsgroep nie;

9.11personeellede aan te stel en/of af te dank en om voorwaardes van indiensneming van personeel te bepaal;

9.12rekeninge oop te maak en te betaal en ander verpligtinge van die Organisasie na te kom;

9.13sodanige optrede soos deur lede of die uitvoerende komitee besluit, te neem, welke optrede mag insluit die neem van regsaksies om die Organisasie te verdedig teen enige eis teen die Organisasie ingestel of om enige regte af te dwing wat die Organisasie of enige van sy lede mag hê;

9.14al die nodige stappe te doen om die sake van die Organisasie uit te voer en te bevorder of om die belange van die Organisasie te bevorder en om ooreenkomste aan te gaan met verwysing na die Organisasie se doelwitte en magte;

9.15rekord te hou van alle sake waarmee gehandel word in terme van hierdie klousule en om notules te hou van alle besluite of sake wat behoorlik voor enige vergadering geplaas word. Sodanige rekord en notules moet beskikbaar wees vir inspeksie deur enige lid wat redelike kennis gee om insae daarvan.

10  BEPERKING VAN AANSPREEKLIKHEID

10.3Geen komiteelid sal aanspreeklik wees vir enige verlies of skade gelei deur enige persoon as gevolg van ‘n handeling of nalate wat gedoen is in goeie trou terwyl daardie komiteelid sy funksies vervul vir of namens die Organisasie nie.

10.4Die Organisasie indemnifiseer enige komiteelid ten opsigte van enige verlies of skade wat voortspruit uit enige handeling of versuim van enige komiteelid wat ter goeie trou optree in die uitvoering van sy of haar werksaamhede en aktiwiteite as komiteelid.

11  VERGADERINGS VAN DIE UITVOERENDE KOMITEE

11.3Gewone vergaderings van die uitvoerende komitee sal plaasvind op sodanige datums en tye as wat die voorsitter mag bepaal.

11.4Spesiale vergaderings van die  uitvoerende komitee mag byeen geroep word op nie minder as 48 (agt en veertig) uur kennisgewing nie, ten einde enige dringende aangeleentheid te oorweeg op voorwaarde dat sodanige vergadering byeen geroep word deur die voorsitter of enige drie ander lede van die uitvoerende komitee.

11.5Vergaderings van die uitvoerende komitee sal gehou word in ooreenstemming met goeie praktyk en notules van vergaderings van die uitvoerende komitee sal by ‘n opvolg vergadering goedgekeur word.

11.6.  Die voorsitter of in sy/haar afwesigheid, die ondervoorsitter, of in die afwesigheid van beide die voorsitter en die ondervoorsitter, ‘n uitvoerende komiteelid verkies deur daardie uitvoerende komiteelede teenwoordig, sal by alle vergaderings voorsit.

11.7Kennisgewing van vergaderings van die uitvoerende komitee sal gegee word in ooreenstemming met die wyse deur die uitvoerende komitee bepaal.

 12  DISKWALIFIKASIE, BEDANKING OF VERWYDERING UIT AMP VAN KOMITEELEDE

12.3Enige van die volgende persone sal gediskwalifiseer wees om as lid van enige komitee van die Organisasie te dien en sal outomaties gediskwalifiseer wees by die gebeur van enige van die volgende:-

12.3. 1‘n ongerehabiliteerde insolvent;

12.3. 2‘n persoon wat uit ‘n vertrouensamp verwyder is as gevolg van wangedrag;

12.3. 3‘n persoon wat op enige stadium skuldig bevind is (hetsy in die republiek of elders) aan diefstal, bedrog, vervalsing en uitgifte, meineed of ‘n misdaad waarvan oneerlikheid ‘n element is;

12.3. 4enige persoon wat gediskwalifiseer is om aangestel te word as ‘n direkteur van ‘n maatskappy in terme van die Maatskappyewet, 61 van 1973 (of enige wysiging daarvan);

12.3. 5‘n minderjarige of persoon wat regsonbevoeg is;

12.3. 6enige persoon wat aangestel word om ‘n politieke amp te beklee in enige owerheid;

12.4‘n Komiteelid en/of ‘n alternatiewe komiteelid waar van toepassing, sal outomaties uit sy of haar amp verwyder wees indien:-

12.4.1 hy/sy gediskwalifiseer raak in terme van die bepalinge van klousule 13.1 hierbo;

12.4.2 hy/sy bedank;

12.4.3 hy/sy ophou om onroerende eiendom soos in hierdie Grondwet bepaal, te besit of te bewoon;

12.4.4 hy/sy versuim om drie agtereenvolgende vergaderings van die uitvoerende komitee by te woon sonder dat daar goeie redes aangevoer word vir sodanige versuim.

12.5n Subkomiteelid se lidmaatskap van die subkomitee sal beëindig word indien die uitvoerende komitee so besluit.

13  ONKOSTES EN UITGAWES VAN KOMITEELEDE

13.3Geen komiteelid sal geregtig wees op enige vergoeding vir dienste gelewer aan die Organisasie in die uitvoering van sy of haar pligte as komiteelid nie.

13.4Enige uitgawes redelik aangegaan deur ‘n komiteelid in die uitvoering van sy/haar pligte sal terug betaalbaar wees aan so ‘n komiteelid na goedkeuring deur die uitvoerende komitee daarvan, na oorweging van kwitansies voorgelê ten opsigte van die uitgawes aangegaan.

14  VERGADERINGS VAN DIE ORGANISASIES

14.3‘n Algemene jaarvergadering van die Organisasie sal gehou word op die eerste werksdag na 26 Desember van elke jaar om 09:00 in die Boesmansriviermond stadsaal of sodanige gepaste lokaal deur die uitvoerende komitee bepaal.

14.4‘n Spesiale algemene vergadering mag aangevra word deur nie minder nie as 15% van opbetaalde lede of deur die uitvoerende komitee. Sodanige vergadering sal gehou word op ‘n tyd plek en lokaal soos bepaal deur die uitvoerende komitee onderworpe aan 14 (veertien) dae kennisgewing van sodanige vergadering.

15  MOSIES BY ALGEMENE VERGADERINGS

15.3Enige voorgestelde mosie wat ‘n lid vir bespreking by ‘n algemene vergadering wil voorlê sal op skrif wees en gegee word aan die sekretaris/sekretaresse van die Organisasie ten minste 21 (een en twintig) dae voor die datum van die relevante vergadering.

15.4Enige voorgestelde mosie moet onderteken wees deur twee lede as voorsteller en sekondant, onderskeidelik.

15.5Nieteenstaande die bepalings van klousule 16.1, kan enige mosie wat deur lede by ‘n algemene vergadering as dringend bestempel word ter tafel gelê word by sodanige vergadering op voorwaarde dat sodanige mosie behoorlik voorgestel en gesekondeer word.

16  KENNISGEWINGS

Kennisgewings van algemene vergaderings van die Organisasie sal gegee word deur publikasie op die webtuiste van die Organisasie en deur ‘n e-pos aan lede te stuur en op sodanige ander manier as wat die uitvoerende komitee mag besluit.

17  KWORUM

‘n Kworum by enige algemene vergadering sal 15% van die lede van die Organisasie of hul gevolmagtigdes wees. Indien daar nie ‘n kworum teenwoordig is nie, sal die vergadering verdaag word vir 1 (een) dag na ‘n plek en tyd soos deur die voorsitter van die vergadering bepaal. By die uitgestelde vergadering sal die lede teenwoordig tesame met gevolmagtigdes, ‘n kworum wees.

18  VOLMAGTIGDES

18.3Enige lid het die reg om ‘n volmagtigde aan te stel om daardie lid te verteenwoordig by ‘n algemene vergadering onderworpe daaraan dat ‘n skriftelike volmag soos deur die uitvoerende komitee bepaal, voltooi word.

18.4‘n  Volmag sal geldig wees by ‘n uitgestelde vergadering.

18.5‘n Volmag moet ontvang word deur die sekretaris/sekretaresse nie later nie as 24 (vier en twintig) uur voor die aanvang van die vergadering waarop dit betrekking het by versuim waaraan die aanstelling van ‘n volmagtigde van nul en geen waarde sal wees.

19  PROSEDURE EN STEMMING BY ALGEMENE VERGADERINGS

19.3Die agenda vir enige algemene jaarvergadering sal bepaal word deur die uitvoerende komitee en sal voorsiening maak vir ‘n bespreking en goedkeuring van ‘n jaarverslag, finansiële state, die verkiesing van lede van die uitvoerende komitee en alle mosies behoorlik ontvang deur die sekretaris/sekretaresse.

19.4Die agenda van enige spesiale algemene vergadering sal bepaal word deur die uitvoerende komitee en sodanige agenda sal die mosies behoorlik deur die sekretaris/sekretaresse ontvang, insluit.

19.5Die voorsitter en in sy/haar afwesigheid, die ondervoorsitter of in die afwesigheid van beide die voorsitter en die ondervoorsitter, ‘n uitvoerende komiteelid verkies deur die oorblywende uitvoerende komiteelede, sal voorsit by enige algemene vergadering.

19.6Behalwe soos in hierdie Grondwet bepaal ten opsigte van die wysiging van die Grondwet of die ontbinding van die Organisasie sal alle besluite by enige algemene vergadering geneem word met ‘n gewone meerderheidstem.

19.7Stemmig sal plaasvind deur die opsteek van hande, tensy ‘n geheime stemming aangevra word deur enige lid.

19.8Elke lid sal geregtig wees om 1 (een) stem uit te bring.

20  WYSIGING VAN GRONDWET

Enige bepaling van hierdie Grondwet mag gewysig word by ‘n algemene vergadering deur middel van mosie wat aangeneem word deur ‘n 2/3 (twee derde) meerderheid van lede of hul gevolmagtigdes teenwoordig.

21  ONTBINDING

21.3Die Organisasie mag ontbind word deur ’n geneem besluit op ‘n algemene vergadering deur nie minder nie as 2/3 (twee derdes) van die lede of hul gevolmagtigdes teenwoordig by sodanige vergadering, welke vergadering belê sal word met die uitsluitlike doel vir sodanige ontbinding.

21.4By ontbinding of binne 6 (ses) maande na die intrekking van enige vrystelling verleen deur die Kommissaris van die Suid-Afrikaanse Inkomstediens, sal die bates van die Organisasie ten gelde gemaak word vir kontant, welke bedrae ingevolge enige resolusie geneem by ‘n algemene vergadering van lede van die Organisasie, na nakoming van al die verpligtinge van die Organisasie, of oor betaal word aan ‘n nie-winsgewende organisasie met soortgelyke oogmerke as die Organisasie of in terme van Regulasie 2(b)(x) van Regulasie R1236 gedateer 21 November 2008 of enige wysiging daarvan.